3 Things Every Community Association Should Do When Planning a 4th of July Party
Thinking about hosting a Fourth of July party for residents in your neighborhood? As a holiday that’s all about celebrating America, enjoying delicious food and having fun, Independence Day is the perfect opportunity to build the bonds between neighbors that can last a lifetime. But before you embark on your party-planning mission, here are three things you and your HOA or community association board should consider:
Plan It Out Together
Every great party started with a plan. Get a Pinterest board going, create a shared document or simply just hash it out over your next meeting — there are countless ways to start brainstorming with residents and other board members. But no matter how you do it, just be diligent about planning ahead so you can make sure you’re thinking of everything and can put a reasonable budget together.
The planning phase is also the ideal time to review your association’s governing documents and even local regulations to ensure you’re clear to use community funds to host a community party in the first place. Plus, check your insurance policy to be certain that you’re covered should any accidents happen during the party.
Expect the Unexpected
Do you have a backup plan if it rains? Are you prepared to handle any sort of emergency? Will you be able to facilitate more guests than expected?
Having a contingency plan to cover your bases in worst-case-scenario situations will prepare your HOA or community association to throw the best party possible, and it’ll also make you feel that much more confident heading into the day of the party — making it easier for you to have fun!
If you’re going to be investing time and resources into your association’s party, don’t make the mistake of forgetting the last step: getting the word out.
One of the easiest and most cost-effective ways of spreading the word to your neighbors is by making use of (or starting) your neighborhood’s private Facebook group. This is an easy way to get residents in on the discussion, and it can be the hub of your association’s communication well beyond the Fourth of July.
You can also use direct emails, phone calls or a little bit of friendly door-to-door conversation, too, but that will depend on how comfortable you are getting in front of your neighbors to give your community’s party the attention it deserves.